Executive Assistant
Easton, PA Easton, PA Full-time Full-time Estimated:
$62.
2K - $78.
8K a year Estimated:
$62.
2K - $78.
8K a year 8 days ago 8 days ago 8 days ago Lafayette College seeks a collaborative, detail-oriented, and outcome-focused Executive Assistant to serve the Vice President of Student Life, the Vice-President's special assistant, and be part of the Vice-President's senior team.
The position presents an exceptional opportunity for a highly motivated and competent individual to support the mission of the College by partnering with the Vice President of Student Life, the Vice-President's special assistant, and the senior leadership team by coordinating operations, workflows, schedules, and efforts of the division.
The role involves supporting the Vice President of Student Life and the Vice-President's special assistant in fostering and managing relationships with internal and external stakeholders within and beyond the Lafayette community.
One major area of responsibility is to manage calendars of the Vice President of Student Life, the Vice-President's special assistant efficiently and strategically by scheduling meetings, events, travel and logistical details therein.
The Executive Assistant will also provide support by ensuring that all Office functions are handled in a timely and professional manner.
Finally, the Executive Assistant will support the vice president's office by serving as a liaison between divisions, offices, and community partners by managing divisional communications and by supporting event planning.
Specific Responsibilities and Duties Provide administrative and executive level support to the Vice President of Student Life, the Vice-President's special assistant to efficiently administer the operations and initiatives of the Vice President.
Manage the calendars of the Vice President of Student Life, the Vice-President's special assistant by helping create a schedule that facilitates meetings, events, and travel reflecting institutional strategic priorities Create meeting agendas and keep meeting notes.
Disseminate as needed.
Assist with coordination of Vice Presidential events, as needed, including arrangements and setting up of the venues, ordering food, and setting up for conference calls, etc.
Serve as the principal contact point for external and internal communications addressed to the Vice President of Student Life, the Vice-President's special assistant Coordinate with Vice Presidents and Division Heads in prioritizing Vice President's attendance in meetings by balancing various critical and urgent engagements Serve as the hub for collecting and appropriately disseminating and distributing information Manage and assign incoming emails, phone calls, and other forms of communications for responses, follow-ups, and for facilitating the finalization of various decisions Respond to selective communications on behalf of the Vice President of Student Life, the Vice-President's special assistant, as needed Collaborate with the President's Office staff, and the office staff of other divisions to support and ensure initiatives are run efficiently and in a streamlined manner Maintain confidentiality of sensitive tasks and communications Support the Vice President of Student Life, the Vice-President's special assistant in preparation for meetings, events, and speaking engagements by furnishing background research, data, and other relevant material in a timely manner Reviews travel and expense and p-card submissions for Senior Leadership in preparation for approval and signature of the Vice President.
Prepare same materials for submission to the President's Office Perform other duties as assigned Candidate Profile and Qualifications The college seeks a colleague who has a demonstrable record of collaborative, creative, effective, and ethical administrative work.
The successful candidate will possess the highest level of commitment to Lafayette's liberal arts mission.
We seek a driven team player with exemplary integrity and a strong work ethic possessing the following
Qualifications:
Bachelor's degree preferred Minimum 5 years of experience with proven ability to work collaboratively and professionally with all levels of colleagues within an organization Love of college students and desire to build positive relationships with them Evidence of experience in collaborating/working with senior teams in complex organizations Demonstrated ability to communicate effectively and efficiently using good interpersonal and organizational skills Proven office administration skills in providing effective team management Ability to multitask in a fast-paced complex organization A proven self-starter and a quick learner with initiative and a positive attitude Evidence of appropriate software and technological skills to ensure streamlined office communications including preparation of documents using Microsoft Office suite Evidence of exercising discretion regarding confidential matters Demonstrated skills and proficiency in developing management reports with accuracy and clarity for supporting Cabinet-level decision-making Proven experience in leading and managing stakeholder engagements and relationship development Ability to set operational priorities and implement multiple projects simultaneously Demonstrated a proactive approach to foresee and respond to the needs of the leadership Ability to occasionally accommodate performing tasks beyond office hours Please provide a cover letter, resume and contact information for three references.
http:
//apply.
interfolio.
com/132079 Lafayette College is deeply committed to creating a diverse community, one that is inclusive and responsive and is supportive of each and all of its faculty, students, and staff.
All members of the College community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced.
All Lafayette operations reflect the College's commitment to Diversity, Equity, Access, and Inclusion (DEAI) initiatives, and Lafayette welcomes applicants from diverse backgrounds.
Estimated Salary: $20 to $28 per hour based on qualifications.
$62.
2K - $78.
8K a year Estimated:
$62.
2K - $78.
8K a year 8 days ago 8 days ago 8 days ago Lafayette College seeks a collaborative, detail-oriented, and outcome-focused Executive Assistant to serve the Vice President of Student Life, the Vice-President's special assistant, and be part of the Vice-President's senior team.
The position presents an exceptional opportunity for a highly motivated and competent individual to support the mission of the College by partnering with the Vice President of Student Life, the Vice-President's special assistant, and the senior leadership team by coordinating operations, workflows, schedules, and efforts of the division.
The role involves supporting the Vice President of Student Life and the Vice-President's special assistant in fostering and managing relationships with internal and external stakeholders within and beyond the Lafayette community.
One major area of responsibility is to manage calendars of the Vice President of Student Life, the Vice-President's special assistant efficiently and strategically by scheduling meetings, events, travel and logistical details therein.
The Executive Assistant will also provide support by ensuring that all Office functions are handled in a timely and professional manner.
Finally, the Executive Assistant will support the vice president's office by serving as a liaison between divisions, offices, and community partners by managing divisional communications and by supporting event planning.
Specific Responsibilities and Duties Provide administrative and executive level support to the Vice President of Student Life, the Vice-President's special assistant to efficiently administer the operations and initiatives of the Vice President.
Manage the calendars of the Vice President of Student Life, the Vice-President's special assistant by helping create a schedule that facilitates meetings, events, and travel reflecting institutional strategic priorities Create meeting agendas and keep meeting notes.
Disseminate as needed.
Assist with coordination of Vice Presidential events, as needed, including arrangements and setting up of the venues, ordering food, and setting up for conference calls, etc.
Serve as the principal contact point for external and internal communications addressed to the Vice President of Student Life, the Vice-President's special assistant Coordinate with Vice Presidents and Division Heads in prioritizing Vice President's attendance in meetings by balancing various critical and urgent engagements Serve as the hub for collecting and appropriately disseminating and distributing information Manage and assign incoming emails, phone calls, and other forms of communications for responses, follow-ups, and for facilitating the finalization of various decisions Respond to selective communications on behalf of the Vice President of Student Life, the Vice-President's special assistant, as needed Collaborate with the President's Office staff, and the office staff of other divisions to support and ensure initiatives are run efficiently and in a streamlined manner Maintain confidentiality of sensitive tasks and communications Support the Vice President of Student Life, the Vice-President's special assistant in preparation for meetings, events, and speaking engagements by furnishing background research, data, and other relevant material in a timely manner Reviews travel and expense and p-card submissions for Senior Leadership in preparation for approval and signature of the Vice President.
Prepare same materials for submission to the President's Office Perform other duties as assigned Candidate Profile and Qualifications The college seeks a colleague who has a demonstrable record of collaborative, creative, effective, and ethical administrative work.
The successful candidate will possess the highest level of commitment to Lafayette's liberal arts mission.
We seek a driven team player with exemplary integrity and a strong work ethic possessing the following
Qualifications:
Bachelor's degree preferred Minimum 5 years of experience with proven ability to work collaboratively and professionally with all levels of colleagues within an organization Love of college students and desire to build positive relationships with them Evidence of experience in collaborating/working with senior teams in complex organizations Demonstrated ability to communicate effectively and efficiently using good interpersonal and organizational skills Proven office administration skills in providing effective team management Ability to multitask in a fast-paced complex organization A proven self-starter and a quick learner with initiative and a positive attitude Evidence of appropriate software and technological skills to ensure streamlined office communications including preparation of documents using Microsoft Office suite Evidence of exercising discretion regarding confidential matters Demonstrated skills and proficiency in developing management reports with accuracy and clarity for supporting Cabinet-level decision-making Proven experience in leading and managing stakeholder engagements and relationship development Ability to set operational priorities and implement multiple projects simultaneously Demonstrated a proactive approach to foresee and respond to the needs of the leadership Ability to occasionally accommodate performing tasks beyond office hours Please provide a cover letter, resume and contact information for three references.
http:
//apply.
interfolio.
com/132079 Lafayette College is deeply committed to creating a diverse community, one that is inclusive and responsive and is supportive of each and all of its faculty, students, and staff.
All members of the College community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced.
All Lafayette operations reflect the College's commitment to Diversity, Equity, Access, and Inclusion (DEAI) initiatives, and Lafayette welcomes applicants from diverse backgrounds.
Estimated Salary: $20 to $28 per hour based on qualifications.
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